HVAC pricing software
- Flat rate price for this task
- $523
- Loaded labor cost per hour
- $42
- Overhead per billable hour
- $58
Every figure on this page is computed from the inputs you enter, by the method stated below it. CoilDesk publishes no market averages and quotes no survey: the defaults are a worked example to replace with your own.
Pricing software for an HVAC contractor has one job: to make the price on the quote follow from the business rather than from the mood of whoever wrote it. That means the labor rate carries the real burden and the real overhead, the parts markup is applied the same way every time, the margin target is set once, and the good, better and best options on a replacement are priced from the same cost basis so the differences between them are honest.
Try the free calculator Free to use. No account, no card, no trial clock.
Set the rate once, from your own accounts
Wage, burden, billable hours, overhead and net profit target are five numbers that come out of your profit and loss and your payroll, not out of a survey. Set them once and every task price and every install quote follows from them. Change one, and every price should change; that is the property that a price book copied from elsewhere cannot give you.
Price the options from one cost basis
Good, better and best only works if the customer can see that the difference in price reflects a difference in what they get. Pricing all three from the same cost model, changing only the equipment tier and the commissioning time, produces differences you can defend. Pricing them by feel produces a middle option that is either giving margin away or making the good option look like a trap.
Review the rate on a schedule, not after a bad quarter
Wages move, insurance moves, fuel moves and supply house prices move. A rate set two years ago is quietly wrong now, and the first sign is usually a busy year that made no money. Rerunning the five inputs every six months takes ten minutes and is the cheapest financial control a contracting business has.
HVAC pricing software: common questions
What is HVAC pricing software?
In practice it is two things bundled: a rate model that turns your costs into an hourly billing rate, and a task book that applies that rate to standard jobs so a technician can quote in front of a customer without doing arithmetic. The flat rate calculator on this site is the first half, free and with no account.
Is flat rate better than time and materials?
For residential service work, flat rate almost always converts better, because the customer knows the price before the work starts and is not watching the clock. Time and materials survives on large commercial jobs and on unknown scope work. The important thing is that the flat rate is built from real timings and real costs rather than reverse engineered from what feels acceptable.
How often should I raise my prices?
Review at least twice a year and move when your inputs move. Holding a rate for three years and then correcting it in one step is how contractors lose customers over the change itself; moving with your costs, in the increments your costs move in, mostly does not get queried. The flat rate calculator makes the review a ten minute job.
CoilDesk Pro
Keeping what you make
The answers are free forever. Pro turns them into your paperwork: your logo, no watermark, saved customers and jobs, clean exports.
- Download as PDF
- No CoilDesk watermark
- Save and reopen later
- Your logo and license on it
- Bulk export documents
$49per month, whole team
Start CoilDesk Pro PricingRenews monthly at the price above until you cancel. We email you before any price change.
Will it do what you need for HVAC pricing software?
Tell us what your business needs and we will tell you straight whether CoilDesk Pro does it today, whether it is coming, or whether you are better off with something else. A person reads these and replies.
Cite or embed this figure
Contractor pricing goes wrong at one line: overhead divided by 40 hours a technician a week instead of the 28 to 32 actually sold, which understates the rate in every quote.
HVAC cost estimator (Flat rate price for this task): $523, CoilDesk, worked example.
Cite as: "HVAC pricing software, CoilDesk", updated 2026-08-25, https://coildesk.com/hvac-pricing-software/.